As a property manager, you're probably always looking for tools to make your job easier. Overseeing different tasks at multiple properties owned by multiple people can become confusing, so being able to simplify is vital. Computerized Maintenance Management Systems software, or CMMS software for short, can provide these three particular benefits to ensure you do a better job for your property owners without stressing yourself out too much.
Combined Monthly Supply Orders
As supplies are depleted across your properties, it can be hard to order them without doing so constantly because supplies are used up at different rates in different places. This can mean a lot of unnecessary shipping costs. CMMS software can track the orders you place so that you can begin to anticipate what your needs will be; when that happens, you can place fewer orders with the confidence that you'll have what you need for all the properties you're managing.
Scheduled Machine Maintenance
The lawnmowers, snowblowers and other equipment you need to perform maintenance work on all your properties have to be inspected periodically and taken to the mechanic to ensure that they don't have any problems. Maintenance CMMS software solutions can give you alerts to tell you when certain equipment requires different kinds of service. This will help avoid downtime and delays.
Better Work Request Information
The tenants in the buildings you oversee and the properties themselves are going to need regular repair work and maintenance tasks done. If someone in an apartment has a leaking faucet, for instance, they'll expect to have that work done right away and could call your office to ask about it, only to become frustrated because the only person who can answer questions about it is out of the office.
With CMMS software, that tenant will be much happier, as information regarding work orders and work order history can be uploaded and accessed by everyone who works with you. The tenant can be told by anyone when someone might fix it and at what time. You will also be able to monitor this situation because of the logging capabilities in the software; this can help you note problems in the future as well. If you see that the same tenant's faucet is having repeated problems, you can do further investigation to determine how best to solve the problem permanently.
These are but a few of the benefits you can expect from CMMS software in your capacity as a project manager. You might want to ask vendors for demo versions of their software to see which seems best.